A simple running record of money in and out that does not come from a normal storefront sale — expenses, one-off income, write-downs, notes, and sales you key in by hand.
Where to find it: Open Ledger in AIM — you will be asked to sign in first.
What you can do here
- See your income, expenses, and the net (the difference) at a glance for the period
- Add an expense (rent, supplies, shipping) or non-sale income (a rebate, a refund you received)
- Record a sale by hand when it did not come through your storefront — for example a cash sale in the shop
- Filter the whole page to one location, or leave it on all locations
How to: Add an expense or other money note
- Click “New journal entry”.
- Pick the Type: Expense (money out), Income (money in that is not a sale), Adjustment (a write-down or correction), or Memo (just a note, no money effect).
- Set the date, type a short Category so you can group it later (like “rent” or “shipping”), and enter the amount.
- Amount is always entered as a positive number — the type you picked decides whether it counts as money in or out.
- Add a memo if you want a reminder of what it was for, then click “Create entry”.
Paid $1,200 store rent on the 1st: Type = Expense, Category = “rent”, Amount = 1200, Memo = “March rent”. It shows up under Expense and lowers your Net.
How to: Record a sale that did not go through your store
- Click “Record manual sale”.
- Enter what sold, the price, and (if you can) link it to the actual pair in your inventory so profit is calculated.
- Save — it appears under “Manual sales” here and also in your itemized Retail Sales.
A walk-in buys a pair of Dunk Low Panda for $130 cash. Record it as a manual sale, linked to that pair, so the system knows your cost and can show your profit.
How to: Fix or remove an entry
- Find the entry in the “Journal entries” table.
- Click the pencil icon to edit the date, amount, category, or memo.
- Click the trash icon to delete it — you will be asked to confirm first.
A shipping-supplies expense was entered as 850insteadof85. Edit the amount to $85 and save; use delete only if the entry was a duplicate. Good to know
- Debits and credits, in plain terms: an Expense is money leaving (a “debit” to your business), and Income is money coming in (a “credit”). You never type a minus sign here — just pick the right type.
- The four boxes at the top are running totals for the period: Income (money in), Expense (money out), Adjustment (write-downs/corrections), and Net (income minus expenses — your bottom line for these entries).
- A “manual sale” with no link to a specific pair is called a ghost sale: it records the money but cannot show profit, because the system does not know what that pair cost you.
- This ledger is only for off-storefront activity. Everyday online sales already flow in automatically and live on the Retail Sales page — you do not re-enter them here.
- Leave Location blank for a business-wide entry (like accountant fees), or set it to charge the entry to one store.
Where to go next